Tenant’s Moving Out Checklist
Updated: Nov 11, 2018
So, it’s almost time for the tenancy to end and your starting to think of what it is you need to do and what paperwork you need to get organised. To help alleviate some of that stress, we’ve put together a checklist of important bits to make sure you don’t miss anything.
1. Collate all the documents relating to your tenancy.
• The Tenancy Agreement including any renewals and addendum’s agreed during the tenancy
• The deposit certificate
• Check-In and Inventory report from when you moved into the property
2. Settle any outstanding bills
• Make sure the rent is up to date, unpaid rent is one of the most common deductions from a deposit, contact your letting agent or the Landlord to make sure it’s all paid up and correct
• Contact your utility suppliers, before you move out, so that they can organise a final bill and take a new correspondence address.
• Contact any additional service providers e.g. TV, broadband, garden waste collection, newspaper delivery etc. that you will be moving to either continue the service at your new property or issue a closing bill
• Arrange to have your mail and any outstanding parcels to be re-directed to your new address with the Post Office
3. Inspect your property and ensure it is returned to the same standard that it was when you moved in
Landlords will want to ensure the property is ready for the next tenant, and it’s likely to be your responsibility to return it to the same condition as when you moved in. You will need to clean every nook and cranny before you move out. If the property isn’t spotless, you could lose some of your deposit to a cleaning bill.
• Compare the property condition to the Check-In condition to work out if additional cleaning is needed. Remember if the property was professionally cleaned before you moved in this will need to be done before you formally Check-Out with a receipt of proof this has been carried out.
• If there were items in the property when you moved in but you have relocated them – go through the Inventory list and place all the items back where they were otherwise you may get a charge for someone having to visit the property to do this
• Make sure the garden is in the same condition as when you moved in. Remove any weeds, clean the patio or decking, mow the grass and dispose of garden waste. If the gardening tools belong to the landlord, ensure you leave them behind
• Check which items are deductible from your deposit and which are the responsibility of your landlord
4. Plan ahead before you move out
In the final few months before you move, there’s plenty you can do to make the process as stress free as possible.
• Contact your landlord to agree a Check-Out date and time so you know the exact timescale you are working towards
• Use this as an excuse to declutter your belongings and only keep what you truly wish to take to your new property
• Remedy any issues that are the tenants responsibility under the Tenancy Agreement – you may have written documentation of these following a property inspection
• Notify organisations that need to be aware of your new address including:
◦ Your letting agent
◦ Your local council to end / set up your Council tax
◦ Your utility provider: electricity supplier, gas supplier, water supplier
◦ Your landline / Mobile phone / Internet / TV provider
◦ Your employer
◦ Your bank, building society, credit card companies
◦ Your Insurance provider
◦ Your pension provider
◦ Schools, colleges or universities that you or your children attend
◦ Your doctor, dentist, optician, veterinary practice
◦ Your friends and family
◦ Other subscriptions that use this address
• Decide if you are doing the removals yourself and make a plan or if you are getting a company in to do that
• Pack a ‘survival bag’ which contains items like, kettle, tea bags, coffee, sugar, some food and overnight clothes to get you through the first night at your new property
• Before you move ensure the property is as clean as when you moved in/documented on the Check-In Report. Don’t underestimate the work involved in this; cleaning is the leading cause for disputes over tenancy deposits
On the final day of the tenancy
• Arrange to meet the Landlord, Letting Agent or a third party Inventory clerk to hand back keys and agree upon the condition of the property, this is a good time to ask if any deductions could possibly be proposed from the deposit and discuss through if there are any discrepancies
• Take readings of all gas, electricity and water meters and photograph them for proof – give the utility companies a call to update them with the closing meter reads so you get an accurate closing bill
• Ensure all main valves (gas, water) are shut, including the main power switch at the fuse box
• Ensure all appliances are shut and unplugged
• Ensure all windows and doors are closed and locked.